Drainage inspections

A basin silts up long before the fairway floods. Set a cadence per drainage type (“catch basins every 4 weeks”) and Turfile keeps a sorted list of what’s due, with the overdue count badged on the toolbar.

Who can do this

Owners, Management, and Tech Staff can open the list and log inspections. Changing the schedule (the Settings tab) is Owner and Management only.

Set the schedule (web)

1. In the Drainage section, click Inspection scheduler on the left toolbar. The Inspection Scheduler panel opens.

2. Switch to the Settings tab. (Only Owners and Management see it.)

3. Each drainage type gets a slider: “Tune how often each drainage asset needs an inspection. Drag the sliders to set the number of weeks between checks.” Drag from 0 to 52 weeks; the card reads back, e.g., “4 weeks between inspections”. Leaving a type at 0 keeps it off the schedule.

4. Click Save Settings.

Work the list

Web

1. Open Inspection scheduler. The Upcoming tab lists every scheduled item, most urgent first.

2. Narrow it with the All types, All holes, and All areas dropdowns.

3. Read the dots: red means never checked or overdue, gold means due within 7 days, green means you’re ahead. Each row says where it stands: “never checked”, “12 days overdue”, or “check within 20 days”.

4. Click a row. The map flies to the item and opens its panel so you can log the check.

Mobile

1. In the Drainage section, tap Inspections in the bottom command bar (it badges with the overdue count too).

2. Filter with the Type, Hole, and Area dropdowns.

3. Same color coding: red for Never inspected or overdue (“12 days overdue”), yellow when it’s close, green for “Due in 20 days”.

4. Tap a row to jump to the item on the map, walk out, and log the check on the spot.

There’s no Settings tab on mobile. Cadences are set on the web app.

Log an inspection in one tap

No form for a routine check.

• Web: open the item and, on its Details tab, click Currently Works. Turfile stamps Last Inspection with your name and the date, and logs that you observed the item as fully functional.
• Mobile: open the item’s Details tab and tap the check button next to LAST INSPECTION. Same stamp, with a log entry.

The Last Inspection card is color-coded like the list and tells you what to do: “Inspection is due today. Please inspect to stay on schedule.”, “Please inspect within 20 days to stay on schedule.”, or “Inspection is overdue by 12 days. Please inspect as soon as possible to get back on schedule.” A never-checked item shows “No inspections recorded yet.” and “No inspection logged yet. Please complete one to activate the schedule.” The clock starts at the first logged inspection.

Found a problem instead? Don’t press Currently Works. File it on the Issue tab so it gets tracked and assigned.

If something’s not working

The Inspection scheduler button isn’t there. The list is limited to edit roles (“Inspection scheduling is limited to management or tech staff.”). Staff work inspections through assigned to-dos.

I can’t see the Settings tab. Schedule changes are Owner and Management only; the tab is hidden for Tech Staff.

An item never shows up in the list. Its type has no cadence (slider at 0), or the item has no type set. On mobile the empty state spells it out: “No inspection cadence configured for these filters.”

“Failed to update inspection status: …” The Currently Works save didn’t go through. The alert includes the reason, usually connectivity. Try again.

Everything shows red after setup. Expected. Items with no logged inspection count as “never checked”. Work through the first round and the list settles into gold and green.

Related

• Item details, logs & issues, where Currently Works lives, and what to do when it doesn’t work.
• The overdue count also badges the Inspection scheduler toolbar button on the web map.